Electronic Discovery Navigator

Hosted Cloud-Based Email Management, Offered by Mimecast

Hosted Cloud-Based Email Management, Offered by Mimecast

"The Mimecast email management specialist delivering SaaS email archiving, continuity, security and control, has made a significant upgrade to its flagship Unified Email Management platform.

With the launch of new functionality to expand the scope of its cloud-based services. The new offering provides the advanced features and capabilities of on-premise email solutions in the flexible, cost-effective SaaS delivery model.

The new functionality helps businesses address increasing industry regulations and concerns around data retention and e-Discovery. The company's archiving, mailbox management and data protection features allow companies to control their inboxes while preventing data leaks.
Nancy Stagg, Principal at Fish and Richardson explained, ''E-discovery and document retention requirements, combined with increasing volume, make email management difficult for legal practitioners and their IT staffs. Law firms and corporate law departments must contend with many related compliance issues, including the storage of email evidence, review of large user personal storage files (PST), documenting email keyword search queries and maintaining and authenticating proper chain of custody."

Five best practices for your email archive

Five best practices for your email archive

"Here are some best practices and strategies to follow when choosing and implementing an email archiving tool:

1. Seek buy-in from the legal/compliance team and business leaders when selecting an email archiving technology and setting retention policies.
Legal counsel/compliance officers know the regulations and requirements applying to the length of time the electronic data must be kept. Business managers know any special policies that need to be taken into account, such as product warranties.

2. Grant few, if any, exceptions to email archiving policies.
Exceptions can open the door for opposing counsel to challenge the validity of the information discovered in connection with a lawsuit."

E-mail Management Lags

E-mail Management Lags

Here's a short slideshow about the lag in email management.

E-mails Still Are Not Treated As Important Business Records

E-mails Still Are Not Treated As Important Business Records

"Enterprises are unable to deal with the torrent of e-mail records bombarding their users because so many of them fail to set policies regarding retention, deletion and classification of e-mails, according to a report released by the Association for Information and Image Management (AIIM).

The report detailed the findings of a recent survey conducted among 1,109 members of AIIM, which showed most organizations fail to consistently handle e-mail management for legal discovery or efficiency purposes."

Compliance: Keeping E-Mail in Check

Compliance: Keeping E-Mail in Check

"According to a survey conducted in 2008 by Emedia Research, 94 percent of C-level executives believed they were powerless to prevent confidential or sensitive information being sent outside of the organization. The same survey also found that 32 percent were unaware if a data leak had taken place.  It is clear that the majority of companies do not have the necessary systems in place to protect data and are at risk of triggering a regulatory violation.

Aside from the sensitive documents that are routinely exchanged, e-mail is increasingly the only form of written communication that exists between a company, its clients and suppliers. Most people prefer e-mail over telephone conversations because it allows for easy and efficient communication with multiple parties, with the added benefit of a paper trail that can be tracked and referenced as needed. This situation can leave organizations in a more precarious situation than initially believed, especially for those in highly regulated industries, including financial services, utilities/energy, healthcare and education."

Resources for Better E-mail Management

Resources for Better E-mail Management

"ARMA International is pleased to announce a new portion of our web site, dedicated to presenting best practices and resources for managing e-mail and other electronically stored information: www.arma.org/email.

Traditionally, e-mail has been the kryptonite of organizations. How much should they keep? Where and how should it be stored? Can organizations find the relevant electronically stored information (ESI) when presented with a legal discovery request? With the launch of this new site, the answers are available to organizations everywhere.

Now is the time for information management, IT, and legal professionals, along with employees from all areas of an organization, to get on board and work collaboratively to manage ESI correctly. Failure to recognize the critical need to manage electronic data is no longer an option for organizations. Professionals are looking for the resources to lead them in the right direction."

Federal court hits Bush White House over e-mail

Federal court hits Bush White House over e-mail

"A federal court tore into the Bush White House on Thursday over the issue of millions of apparently missing e-mails, saying the administration failed in its obligation to safeguard all electronic messages.

In a four-page opinion, Magistrate Judge John Facciola said the White House is ignoring the court's instructions to search a full range of locations for all electronic messages that may be missing.

The Executive Office of the President, the magistrate said, is limiting its search to offices subject to the requirements of the Federal Records Act, while sidestepping offices subject to the preservation requirements of the Presidential Records Act.

There is a profound societal interest as well as a legal obligation to preserve all records and "the importance of preserving the e-mails cannot be exaggerated," Facciola wrote."

Fixing Time and Date Values in E-Mail

Fixing Time and Date Values in E-Mail

"When e-mails originate around the globe on servers from Basra to the Bronx, they seem to travel back in time. Replies precede by hours the messages they answer. Such is the discontinuity between the languorous rotation of the earth and the near light speed of e-mail transmission. A message sent from Baghdad at dinner arrives in Austin, Texas, before lunch. E-mail client applications dutifully -- some might say stupidly -- report the time of origin. The confusion grows when receiving machines apply different time zone and daylight savings time biases. It gets even more fouled up when a user in Iraq sends mail via a stateside server. In the end, it's tough to figure out who said what when."

Subsecond Search and Retrieval

Subsecond Search and Retrieval

"Messaging Architects, the leader in risk management software and services for enterprise email, and Exalead, a global provider of search software for business and the Web, announced the release of M+Archive 3.5 with a new Discovery module powered by the unified, secure exalead one:search™ platform. Through this integration, Messaging Architects and Exalead will deliver end-to-end ediscovery solutions to enterprise IT and legal departments utilizing the Messaging Architects’ M+Archive Risk Management and Compliance Platform.

By embedding exalead one:search technology into M+Archive, organizations will be able to quickly and easily retrieve archived email through a unified user interface. M+Archive’s integrated real-time indexing and sub-second search engine provides advanced search features that meet even the most stringent legal discovery requirements. Guided navigation and categorization will enable administrators to quickly go through large data repositories, sort search results based on a number of parameters, and easily locate specific content."

Kroll Ontrack Launches E-mail Investigation and Analytics Software

Kroll Ontrack Launches E-mail Investigation and Analytics Software

"Kroll Ontrack®, the industry’s leading provider of data recovery and legal technologies products and services, today announced the Australian launch of its Ontrack® Firstview™ 2.0 e-mail investigation and analytics software.

Ontrack Firstview 2.0 supports legal and IT teams by offering advanced search and in-depth reporting capabilities to fast track the identification of significant e-mail communications in internal investigations and litigation. In addition, proprietary concept search, advanced visualisation and reporting technology, help to minimise e-discovery costs by reducing the volume of information processed."