Electronic Discovery Navigator

The searchable solution

The searchable solution

"Jorgensen reviewed a number of email archiving systems including GFI Mail Archiver, Sunbelt Software USA's Sunbelt Exchange Archiver (SEA) and Symantec Enterprise Vault, but the front runner was ArcMail Defender.

Dean Richardson, chief marketing officer, ArcMail Technology.“Email archiving is keeping a copy of every single email that comes into or leaves an organization. In real time, any time a message is sent or received through their mail system, we archive and index and make it searchable — quickly,” says Dean Richardson (right), chief marketing officer, ArcMail Technology.

Richardson says that ArcMail Technology's value proposition to the market is that ArcMail Defender is, by comparison, “easy to buy, easy to install, easy to manage, easy to use.”

While evaluating email archiving solutions on the market, Jorgenson was impressed with ArcMail Technology's live web-demonstration of how the product works. He saw that email could be searched by subject, sender, recipient, attachment name. Also, users can search for emails within a date range or search for full-text. The system is, “very straightforward, very upfront,” Jorgenson says. Cost, ease of use and the end user experience were all factors in Jorgenson's choice in picking ArcMail Defender.

The cost of the product depends on the amount of storage a company needs. Sacred Heart went with an eight-terabyte unit, which cost them $24,000. As for how long that unit will sustain them — if Sacred Heart's employees use reasonably light email — each employee contributing 20 emails a day at 25 kilobytes per email, the unit will sustain them for about 20 years, Richardson says."

The Law Requires Email Archiving

The Law Requires Email Archiving

"According to industry experts, approximately 90% of the day's business communications are performed via email or by way of unsecured instant messages. Communications including unstructured data can clog up an organizations network bandwidth and take up great amounts of storage space. The volume of emails and similar data forms in most businesses double every 12 to 18 months.

It begs the questions: What do I do with all of that data? For most organizations, the data has been backed-up to tapes or in the worst case scenario deleted from centralized repositories within email and database servers. After the amended Federal Rules of Civil Procedures were passed in December of 2006, all emails, communications, files, directives and requests that may be relevant to a current or future litigation cannot simply be deleted or overwritten. The data must be produced and thus it must be archived, because that's the law."

Taking email archiving to another level with GFI MailArchiver 6

Taking email archiving to another level with GFI MailArchiver 6

"A new version of GFI MailArchiver for Exchange, an email management and archiving solution, is being released today. GFI MailArchiver 6 integrates with Microsoft’s Outlook email client to allow users to access their archived email faster and in a more transparent manner. GFI MailArchiver is the first email archiving product to offer integration with Outlook without the use of stub files. This reduces the load on the Exchange Server while greatly reducing client complexity issues and administration. With Microsoft discouraging the use of stubs in email archiving products, it was an easy decision for GFI not to use stub files as other email archiving vendors are doing and to take an innovative and more effective approach.

GFI MailArchiver is the leading archiving solution for SMBs. Shipping at the lowest price on the market, the software archives all corporate email, reduces dependency on troublesome PST files, permits employees to access old and deleted emails at any time and from any location and helps companies meet eDiscovery and legal compliance requirements.

A first choice product for many small and medium sized businesses, GFI MailArchiver 6 now allows end-users to search and access all their old and deleted emails from a folder in their Outlook email client. Integration with Outlook means that archived email can be assessed from Outlook as if it were their Exchange mailbox or local PST file. GFI MailArchiver users can now enjoy a faster and improved experience than those using stubs."

Int’l News: Clearpace NParchive introduced for long-term storage of structured data and eDiscovery

Int’l News: Clearpace NParchive introduced for long-term storage of structured data and eDiscovery

"Clearpace introduced its new archive data store: NParchive. NParchive enables IT teams to reduce storage consumption and guarantee long-term immediate access to structured data that must be archived. This is a task which RDBMS and data warehouses are not designed for or suited to as they are optimized for transactional processing or high performance analysis.

The NParchive software compresses structured data from databases, data warehouses or log files into archives that are 95 percent smaller than the data source, time-proofing the data and ensuring immutability. The NParchive data store that is created can be hosted on any storage architecture and remains fully searchable by native queries."

RenewData Unveils Industry's First Archiving Solution to Enable Consolidation, Storage, and Management of All Historical ESI

RenewData Unveils Industry's First Archiving Solution to Enable Consolidation, Storage, and Management of All Historical ESI

"RenewData, the leading provider of e-discovery and electronically stored information risk management (ESIRM(TM)) services, today announced the industry's first evidence archiving solution which enables clients to have better insight into their most at-risk data. Corporations that have inherited inventories of backup tapes through M&A or have disparate legacy archives, as well as those that face frequent litigation are learning that the most at-risk data they have is historical data on unmanaged backup or other storage media. In order to address legal and compliance requirements, these corporations need greater visibility and control of this data, and ActiveVault 4.0 gives them this level of service. This service further extends RenewData's strategy of providing clients with proactive risk management solutions through its other services for Data Migrations and Backup Tape Liability Management."

Messaging Architects Included in Gartner's Magic Quadrant for Email Archiving for 3rd Consecutive Year

Messaging Architects Included in Gartner's Magic Quadrant for Email Archiving for 3rd Consecutive Year

"The need to archive emails so that they can be quickly and cost-effectively produced in the event of a lawsuit, audit or request-for-information is being driven by changes to the Federal Rules of Civil Procedure and escalating email storage requirements. In the past year, organizations have become significantly more proactive in deploying a solution, which explains the 70% growth in email archiving product sales since 2007."

Could Message Archiving and eDiscovery Have Saved Bear Stearns?

Could Message Archiving and eDiscovery Have Saved Bear Stearns?

"In the past few years, The Securities and Exchange Commission consistently imposed multi-million-dollar penalties for mismanaging e-mail, including $8.25 million in fines to five firms in 2003 and a $10 million fine to Bank of America in February 2004. It has also handed down several indictments for obstruction of justice, which can lead to jail time for convicted executives.

Just finding the ‘right’ records easily costs large companies millions of dollars in legal and search fees.  Proactive eRecords management locates critical e-mails in minutes – even when the Safecore service is installed after legal papers have been filed. eRecords management also provides a strong policy backbone for compliance and better proactive policies about how, and what, is communicated.

'E-mail trails are a treasure trove for investigators,' said Stephen Catanzano, CEO of Safecore.  'Corporations need to have tools in place to monitor, manage and maintain e-mails to ensure compliance, enforce policies – such as retention and destruction practices, and enforce legal holds to avoid costly lawsuits or dramatically reduce the impact.'"

IBM Puts Data Archive on Center Stage

IBM Puts Data Archive on Center Stage

"IBM opens the doors today to a brand-new $10 million dollar Global Archive Solutions Center in Mexico aimed at helping companies develop and build long-term plans for data archival.

Staffed with 30 to 50 experts, the center will provide simulations of real world customer environments and help companies address challenges faced in retaining data. It's IBM's 11th global center and the first to focus on a specific technology "pain point" rather than a customer vertical industry or IBM product line."

Oracle addresses archiving

Oracle addresses archiving

"Compliance, risk management, and eDiscovery, all require robust archiving of digital content. According to Oracle one in four US companies being prosecuted have had corporate email subpoenaed as part of the case. Furthermore the fallout from the sub-prime debacle has prompted many financial institutions to invest in solutions to trawl their 'back catalogue' of communications and agreements to identify their potential exposure.

Oracle wants a bit of this archiving pie, and fortunately for the company it has four elements that enable it to address the demand by putting a good sized knife and fork into the pastry meat and gravy.

The first is building the Universal Online Archive platform on top of the Oracle Database, which can cope with both the scale and the variety of content that organisations will need to archive. The second is its HVIE (High-volume Import engine) which can ingest millions of objects per day. Third is the acquisition of high volume content management technology and specialist staff in the guise of Stellent. Lastly is a broad content archiving strategy, not just focusing on email."

Email Archiving: No Room for Excuses

Email Archiving: No Room for Excuses

"A recent survey by the Storage Networking Industry Association (SNIA) on email archiving at first glance seems to contradict itself. The survey of IT professionals found that while most companies realize they have to retain emails and other electronic records for at least 50 years, most admit they are “highly dissatisfied” with their archiving policies. The consequences for not properly retaining e-records are severe, and can be avoided by implementing a software-based email archiving system.  So why aren’t more companies doing so? Working with customers across all industries, Symantec has identified a handful of excuses companies most often use when explaining why they have not established an archiving policy. The common thread running through all of these excuses is that none of them are valid, and can place a company at enormous risk of litigation, fines and damage to their reputations and customer relationships."